Essential WordPress Tips Part II
1. WordPress Editor Tips
If you manage a blog or write content, you’ve probably used the WordPress editor a fair amount. But many people haven’t realized its full potential. Try out the tips below to speed up your workflow and eliminate misspellings and website styling issues.
Spellcheck in the WordPress Editor
This is a simple step that many people miss. If you want to spellcheck your content while you work or just before publishing, click the button that has a checkmark with the letters “ABC” at the top. If you aren’t writing in English, you can choose your language using the drop-down arrow next to “ABC.”
Remove Formatting from Copied Text
Sometimes you copy text from Microsoft Word and, even though you’re using the “Paste from Word” button (a clipboard with a “W” on it), the text still doesn’t look quite right. It might be the wrong color or size. In any case, a button exists specifically for removing formatting from outside sources. To use it, follow these steps:
1. The “Show/Hide Kitchen Sink” button pictures boxes with different-colored squares and rectangles. Click it to show a second row of buttons.
2. Highlight the incorrectly formatted text.
3. Click the “Remove Formatting” button. This button features a white eraser that turns pink when you hover over it. That should do the trick.
Shift + Return Creates a Line Break
Sometimes when you’re working in the WordPress editor, you want to create a single line break — not a paragraph break with a gap between the two lines, but a single line break in which the lines are closer together. To do that, just hold the Shift key and hit Return. That’s it. Adding your organization’s address to your contact page just got a lot easier.
Use WordPress Keyboard Shortcuts
I’m sure you use Control + C and Control + V to copy and paste all the time. But most people don’t know the WordPress editor also has shortcut keys, and if you’re working in the editor a fair amount, they can save you a lot of time. Here are some of the best shortcuts to try out. (Mac users: Use the Command key instead of the Control key.)
Bold: Control + B
Underline: Control + U
Italic: Control + I
Heading 1: Control + 1
Heading 2: Control + 2
Heading 3: Control + 3
Heading 4: Control + 4
For a full list of WordPress “Hotkeys,” click the “Help” button with the question mark on the WordPress editor, then click the “Hotkeys” tab.
2. Easily Embed Videos, Tweets and Other Media
Many people don’t know WordPress can easily embed content from popular websites like YouTube, Vimeo, Twitter, Hulu, Flickr and Viddler. Read on to find out how.
1. Put your cursor wherever you want to insert the video, image, tweet or other type of media. The media will insert wherever you place the cursor.
2. Go to the media’s source site and copy the URL for the media you’d like to insert. For instance, I might go to this YouTube video and just copy the URL from the top of my browser.
3. Now go back to the WordPress editor and paste the URL into the main content area of the page. Make sure it’s on its own line and don’t try to right- or center-align it. This will cause it to display incorrectly. The editor will only show you the URL, but when you view the post, WordPress embeds the media.
4. If the URL you pasted appears in the main content area of the editor as a blue link, you need to unlink it. Click within the URL text, then click the broken link icon at the top of the main content area. The text should unlink.
5. Click the gray “Preview Changes” button on the top-right of the page to make sure the media has embedded correctly. You’ll see the YouTube video we embedded now displays within our content.
6. If your media shows up correctly during your preview, go back to the editor and click the blue “Update” or “Publish” button to make the media live on your website. If the sizing of the embedded media looks off, you may need to adjust the media settings.
If you’re not sure you can embed from a specific site, check out the WordPress Embeds page for a full list.
3. Change Blog Post Authors Simply
If multiple people write for your site, but you’re the only one publishing, you’ll notice your username shows as the author for every post. For a lot of WordPress users, the ability to change post authors is hidden by default. Follow these simple steps to change authors for your WordPress posts.
1. Go to the Edit screen for the blog post that need an author change.
2. In the top-right of the page, click the “Screen Options” tab and a list of options will drop down.
3. Check the box that says “Author.” A new box on the page should display, titled “Author” and containing a drop-down box to choose the author of the post.
4. Select the author from the drop-down list. If she isn’t listed, you may need to add her as a user.
5. Click the blue “Publish” or “Update” button to save the post under the new author.
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